Business email writing is an art and a science. You need to follow certain suggestions and pointers to master the art of email writing. By going for a Best English Speaking Course you can learn and master the art of Business email writing.
These pointers will help you become a master of the art of Business email writing: –
- LESS IS MORE: –
You should follow the KISS rule and KEEP IT SHORT AND SIMPLE. In Business email writing less is more. Your mails should be short, crisp and precise. To the point mails get more responses and also are able to deliver the message in the best way possible.
You should write in short paragraphs and sentences and this will improve the readability of your mails. The less and the more to the point mails are the most successful in getting the message through.
- STICK TO A STRUCTURE: –
It is important to stick to a structure in your mail. You should follow this structure in your business mail:
- GREETING
- PLESENTARY
- REASON FOR MAIL
- THE MAIN BODY
- CLOSURE
- SIGNATURE
By following this standard structure, you make your mails more readable and also the message gets through more easily.
Sticking to this structure ensures that the mail is easy to read and makes sense to the recipient. Also mails with a structure have more chances of getting positive and affirmative responses as they are easy to read and understand.
- WRITE IN SMALL PARAGRAPHS: –
You should never write a long mail with long paragraphs as no one will have the patience to read them.
You should try to write in short paragraphs and also use pointers as they are easy to read and understand. You should try as much as possible to make the reading experience a pleasure for the reader and then definitely your mail will get a positive response.
Even if there is a lot of content to share you should break it down into mini para’s and use pointers and highlight and the main points so that the reader has a pleasant experience in reading the mail and the message gets through.
- PROOFREAD BEFORE SENDING: –
It is very important to proof read your mails before clicking the send button. Many times we make silly mistakes which can be rectified by reading the mail before sending it. This can help you save face and avoid embarrassment. Nothing is more embarrassing than a spelling mistake or a wrong sentence and thus proofreading roots out the chances of mistakes in your mails.
So make it a thumb rule. Proofread and also you can ask a colleague to proof read for you before you send the mail to avoid errors.
- SUBJECT LINES: –
Your subject line is very important as it talks about the
content and purpose of your mail. A good and crisp subject line will help the
recipient of the mail to understand the content and then if the subject line is
appealing then he will definitely open and read the mail.
A good subject line catches the attention of the reader and if the reader gets
many mails then this subject line helps in capturing the attention of the
reader.
You should use good and easy words in the subject line and make it to the point, crisp and precise.
- TONE AND POLITENESS: –
The tone of your mail is also very important and you should keep it polite but assertive. It should not be like an order. It should be more like a polite respect though put across assertively.
Thus by following these simple rules you can write effective business mails or you can also enrol for English Writing Skills to learn more tips and get your message through and get results quick and fast. You can also enrol for best english speaking app to learn more tips.
